Iowa Soccer Association

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STEP 2: Set up Player and Coach Registration Checklist for Each Event
Posted Apr 18, 2019

The below steps are outlined on the Stack Sports family registration setup help articles pages, however some of the Iowa Soccer specific set up information is included below. You may use the Stack Sports set up guide, but please check back to this page for assistance to ensure your club is setting the events up according to Iowa Soccer membership rules and policies.

Setting up registration is a two-step process, because you must create and open a registration event for the players and the coaches. Both registrations set ups are covered below. 

  • Create your folder tree on the left-hand side under the 2019-2020 folder
    • Want to start from scratch? Use the TREE BUILDER method. Few notes:
      • Slide 1: Start your click on the 2019-2020 folder in your left side folder tree
      • Slide 3: Enter the program name (Recreational, Select, or Academy here)
      • Slide 4/5: Suggested to organize by Gender with Age Subfolders
      • Slide 6: U-Age Group REQUIRED for Iowa Soccer
      • Slide 7: You may keep single age groups, OR you may edit to merge into dual age groups (example: 9U and 10U birth range to cover the 10U age group)
    • Like the 2018-2019 folder set up and want to roll over age group folders for 2019-2020? Use the COPY AND ROLLOVER method. Few notes:
      • Slide 2: Drag your selected 2018-2019 event registration folder on top of the 2019-2020 folder.
      • To rollover, skip slides 3-6 and go straight to SLIDE 7
      • Slide 8: Your choice on whether to roll forward with or without teams. You can always remove/edit teams if you chose to rollover with teams. 

Step 1 of 2: Player Registration Set Up

You are ready to move on to STEP 2: COACH REGISTRATION SET UP on the next page.

  • Add Coach Pool Folder to your event folder tree on the left-hand side. Few notes:
    • Slide 1: Click on the registration event folder you just set up for the players above. The calendar icon is the level you must be clicked at for slide 2.
    • If you want help or a double check, STOP NOW and please reach out to me BEFORE you complete the registration set up for coaches.
  • Begin set up of registration events – Open/create your registration event and settings. Few notes:
    • Slide 1: Make sure you are clicked back on the calendar icon with the registration event name, not the coach pool folder.
    • Slide 5: Select 2019-2020
  • Background checks, financials and advanced settings. Few notes:
    • Slide 1: Select ‘No Backgrounds’ as Iowa Soccer runs your check, not you.
    • Slide 5: Optional Event Type setting. If you want to set up event types, then continue on. If you do NOT want to create Event Types, click next and move to the next step below.
  • Select Registration Categories. Few notes:
    • Slide 2-4: If you completed the first step of adding the coach pool folder, your screen should appear as it does on the right side with the COACH POOL at the top of the image and selected.
  • Set up Category Settings. Few notes:
    • Slide 1: SPECIAL NOTE: To post and test your registration, your open date should be set to the date you intend on testing the registration on. You can always go back and edit the open date for public use to later when you intend on posting registration for public. (Example: I want to test set up today, so set open date for today. I know I want the public to start registering on May 1st, so I’ll test and then come back in to edit the open date to May 1st).
    • Slide 5: Reminder that CONFIRMED players and coaches are those that Iowa Soccer will invoice you for player registration fees and coach registration fees. Confirmed coaches will begin to have their background check ran if applicable.
    • Slide 8: If you set up a COACH POOL folder only (as you should have!), you will only see one category listed here.
  • Set up Coach Printable Form. No state requirements here, so feel free to customize or not as you’d like.
  • Set up Coach Waivers and Notices. No state requirements here, so feel free to customize or not as you’d like.
  • Set up Coach Confirmation Email and Registration Success Page. Suggestion only to add reminder text about uploading photo and training documents as necessary through their member account, as those items are required to be assigned to coach.
  • Review and Create Coach Registration Event.

As a reminder, the above two-step process of player and coach registration should be taken for each program type you will be offering (Recreational, Select, and Academy).

The next section will take you into posting your player and coach registration events to you Iowa Soccer Live club website, this is required to be used for player and coach registration.

 
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Need Help? Contact Candice Fabry